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Minute Taking with Confidence

Course_Reference: 
HFMT
Manufacturer: 
0
Training_Provider: 
23
Summary: 

A minute taker has a key role in ensuring meetings are productive. You want to be confident and competent in this role. Throughout the day, the trainer will take you through a step by step approach to producing effective minutes – giving templates to help you produce structured agendas and take notes effectively. Practical exercises will help you build confidence and put ideas into practice.

Audience: 

Designed for those who need the confidence and skills to produce accurate minutes including secretaries, PAs, administrators and support staff.

Objectives: 

By the end of this course you will be able to:

• Save valuable time and gain confidence in your role as minute taker.

• Work in partnership effectively with the chair – and colleagues – when preparing the agenda, meeting papers and minutes.

• Recognise your own barriers to active listening – and overcome them – to help maintain concentration and capture key points.

• Try out new, tried and tested note-taking techniques.

• Pick out key points from discussions.

• Ultimately produce a clear, concise set of minutes.

Before the Meeting Guidance on how to set up a meeting

  • The importance of a structured agenda to guide people through a meeting
  • The minute-taker and the Chair – working in partnership
  • The Difference Between Hearing and Actively Listening?
  • Maintaining concentration when interest is fading
  • Tips to overcome personal barriers to listening

Note-Taking – there is more than one way

  • Different ways to take notes, in different situations
  • What information is not necessary to note?
  • Do the action points stand out – with time-frames and those responsible?

The Final Stages

  • Making sense of the notes – immediately after the meeting Is the language used ‘reader-friendly’?
  • The need to make the minutes visually appealing
  • Formatting and structuring the minutes for clarity and professionalism
  • Checking for accuracy – facts, grammar and punctuation
  • Have the minutes achieved their purpose?

Action Planning

  • Creating your personal action plan for the future

Description: 

A minute taker has a key role in ensuring meetings are productive. You want to be confident and competent in this role. Throughout the day, the trainer will take you through a step by step approach to producing effective minutes.

Keywords: 
Minute Taking,produce effective minutes,take notes effectively,ensure meetings productivity

Software Vendor

IT Technical

Business Skills