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Minutes and Agendas

Course_Reference: 
GBS-MAG
Manufacturer: 
0
Training_Provider: 
47
Summary: 

To help participants develop their skills and confidence for compiling agendas, taking notes at meetings and practising the techniques for writing clear and accurate minutes.

Audience: 

Those who are involved in constructing meeting agendas and taking minutes at informal and formal meetings.

Preparation:

  • working with the chairperson
  • defining the purpose of the meeting
  • the key factors of preparation

Agendas:

  • purpose
  • the objectives
  • timing
  • variations
  • format and layout
  • drafting the agenda
  • agenda practice.

Minutes:

  • main purpose and objectives
  • responsibilities of writer and chairperson
  • managing the minutes
  • comparison with agenda
  • formal and informal minutes
  • resolution or decision
  • points of action and responsibilities
  • summarising

Listening Skills:

  • the essence of communication in listening
  • hearing and understanding

Communication:

  • asking for clarification
  • summarising key points
  • assertive communication skills

Note Taking:

  • techniques to adopt
  • reflective listening
  • cross checking
  • knowing what to include
  • isolating the salient points
  • getting notes down in a manageable format
  • participants complete a note taking exercise

Writing the Minutes:

  • organising the material
  • getting the format right
  • writing clearly and concisely
  • the need for precise wording
  • punctuation
  • spelling
  • using headings
  • identifying action points
  • using a suitable style

Minute Taking in Action:

  • practical workshop in taking notes and writing up minutes
  • participants will practise taking minutes on a one-to-one basis and at a simulated meeting and writing them up as minutes afterwards

Action Plan:

  • participants plan and discuss what they will do on return to work

Description: 

To help participants develop their skills and confidence for compiling agendas, taking notes at meetings and practising the techniques for writing clear and accurate minutes. It id for those who are involved in constructing meeting agendas and taking minutes at informal and formal meetings.

Keywords: 
taking minutes,preparing agendas,develop confidence compiling agendas,practice minute taking technique

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